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SharePoint Desk Booking
Project type
SharePoint, Operations, Workplace Management
Customer
A growing company undergoing an office downsizing and introducing a flexible hybrid work model.
The Challenge
With fewer physical desks than total employees, the client needed a reliable way to manage fluctuating daily attendance and optimize their reduced workspace. Without an organized booking mechanism, they faced potential overcrowding, workspace conflicts, and friction as staff returned to the office.
The Solution
Leveraging the client’s existing Microsoft ecosystem, a custom hot-desking platform was built directly within SharePoint. Because staff were already using SharePoint daily, adoption was immediate and required no steep learning curve. The native build allowed employees to reserve desks and meeting spaces seamlessly while eliminating the need for expensive third-party software subscriptions or additional user licensing.
The Results
The native solution successfully supported the transition to hybrid work without operational friction or added software overhead. Beyond optimizing office space, the platform provided unexpected operational value by serving as a real-time occupancy register, significantly improving workplace safety tracking during emergency fire drills.
